So, you’ve just been told you have a week—or less—to put together a team social. Don't panic! Even if the clock is ticking, you can still plan an amazing event that brings everyone together and boosts morale.
Identify the Objective Before diving into the details, understand what you're hoping to achieve. Do you want to celebrate a recent win? Or perhaps, facilitate team bonding? Knowing the goal will guide you in shaping the event effectively.
Activities Choose activities that are easy to set up, especially if you're pressed for time. A trivia game, for instance, can be prepared in less than a day and doesn’t require any special equipment. If you want to organize a more unique activity but don't have time for back-and-forth with vendors, book through Spaciously .
Quick Venue Selection You may not have the luxury of a comprehensive venue hunt, but a simple venue like a local restaurant or a spacious room in your office can be just as effective. Ensure it accommodates your team size and is conducive to achieving your objective.
Digital Invites Use email or an event management tool to send out digital invites. Make sure to request RSVPs to get an accurate headcount.
Food and Drinks A buffet or potluck style meal is quick to organize and offers variety. Consider making it a themed potluck where everyone contributes dishes from different cuisines.
Create a Playlist Music sets the mood and can turn an ordinary gathering into a memorable event. Create a playlist that aligns with the atmosphere you’re aiming for. Upbeat tunes can keep the energy high throughout the event.
Delegate Don't try to shoulder all the responsibilities yourself. Assign tasks to team members based on their strengths and interests. It's a team event, after all, and everyone should contribute. Spaciously can be your extended team member. Just let us know!
Day-of Logistics Arrive early on the day of the event to ensure everything is in place. Have a point person assigned to manage any last-minute issues that may arise, ensuring the event runs smoothly.
Capture the Moments Assign someone to take photos or record videos during the event. This not only creates wonderful memories but can also serve as content for team morale and possibly social media.
Follow-up After the event, send out a thank-you email and consider a short survey to gauge its success. This can provide valuable insights for planning future events.
If you're looking for an all-in-one solution to make your last-minute team social a smash hit, Spaciously has a variety of options that cater to any team's needs.
If you're looking for an all-in-one solution to make your last-minute team social a smash hit, Spaciously has a variety of options that cater to any team's needs.
